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governance > ASI's audit committee charter
Purpose
The purpose of the committee shall
be to assist the Board in its oversight of the integrity
of the financial statements of the Company and the financial
reporting process, the systems of internal accounting and
financial controls, of the Company's compliance with legal
and regulatory requirements, of the independence and qualifications
of the independent auditor, and of the performance of the
Company's independent auditors. In so doing, it is the responsibility
of the committee to maintain free and open communication between
the committee, independent auditors, the internal auditors
and management of the Company.
The committee shall have the following
authority and responsibilities:
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To discuss with management and with the independent auditor
the annual audited financial statements and quarterly financial
statements, including matters required to be reviewed under
applicable legal, regulatory or NASDAQ requirements.
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To recommend for shareholder approval the independent auditor
to examine the company's accounts, controls and financial
statements. The committee shall have the sole authority
and responsibility to select, evaluate and, if necessary,
replace the independent auditor. The committee shall have
the sole authority to approve all audit engagement fees
and terms and the committee, or a member of the committee,
must pre-approve any non-audit service provided to the Company
by the Company's independent auditor.
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To discuss with management and the independent auditor,
as appropriate, any audit problems or difficulties and management's
response, and the Company's risk assessment and risk management
policies, including the Company's major financial risk exposure
and steps taken by management to monitor and mitigate such
exposure.
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To review the Company's financial reporting and accounting
standards and principles, significant changes in such standards
or principles or in their application and the key accounting
decisions affecting the Company's financial statements,
including alternatives to, and the rationale for, the decisions
made.
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To obtain and review at least annually a formal written
report from the independent auditor delineating: the auditing
firm's internal quality-control procedures and any material
issues raised within the preceding five years by the auditing
firm's internal quality-control reviews, by peer reviews
of the firm or by any governmental or other inquiry or investigation
relating to any audit conducted by the firm. The committee
will also review steps taken by the auditing firm to address
any findings in any of the foregoing reviews. Also, in order
to assess auditor independence, the committee will review
at least annually all relationships between the independent
auditor and the Company.
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To prepare and publish an annual committee report in the
Company's proxy statement.
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To set policies for the hiring of employees or former employees
of the Company's independent auditor.
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To review and investigate any matters pertaining to the
integrity of management, including conflicts of interest
or adherence to standards of business conduct as required
in the policies of the company. This should include regular
reviews of the compliance processes in general and the corporate
ombudsman process in particular. In connection with these
reviews, the committee will meet, as deemed appropriate,
with the general counsel and other company officers or employees.
The committee shall meet separately
at least quarterly with management and annually with
the Company's independent auditors.
The committee shall have authority
to retain such outside counsel, experts and other advisors,
as the committee may deem appropriate in its sole discretion.
The committee shall have sole authority to approve related
fees and retention terms.
The committee shall report its
recommendations to the board after each committee meeting
and shall conduct and present to the Board an annual performance
evaluation of the committee. The committee shall review at
least annually the adequacy of this charter and recommend
any proposed changes to the board for approval.
Audit Committee: key practices
The audit committee has adopted
the following key practices to assist it in undertaking the
functions and responsibilities set forth in its charter:
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Meetings. The committee will meet as often as may be deemed
necessary or appropriate in its judgment, at least quarterly
each year, and at such times and places as the committee
shall determine. The majority of the members of the committee
shall constitute a quorum.
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Review of financial statements. The committee will review
the company's 10-K in detail with the CEO, the CFO and the
full Board. The committee will meet to review the company's
10-Qs with the CFO.
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Quarterly review of CEO and CFO certification process. In
conjunction with its reviews of the 10-Ks and 10-Qs, the
committee will also review the process for the CEO and CFO
quarterly certifications required by the SEC with respect
to the financial statements and the Company's disclosure
and internal controls, including any material changes or
deficiencies in such controls.
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Approval of audit and non-audit services. In addition to
approving the engagement of the independent auditor to audit
the Company's consolidated financial statements, the committee
will approve all use of the Company's independent auditor
for non-audit services prior to any such engagement. To
minimize relationships which could appear to impair the
objectivity of the independent auditor, it is the committee's
practice to restrict the non-audit services that may be
provided to the Company by the Company's independent auditor
primarily to tax services and merger and acquisition due
diligence and integration services. The Company will obtain
such limited non-audit services from the company's auditor
only when the services offered by the auditor's firm are
more effective or economical than services available from
other providers, and, to the extent possible, only following
competitive bidding for such services.
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Hiring guidelines for independent auditor employees. The
committee has adopted the following practices regarding
the hiring by the Company of any partner, director, manager,
staff, advising member of the department of professional
practice, reviewing actuary, reviewing tax professional
and any other persons having responsibility for providing
audit assurance to the Company's independent auditor on
any aspect of their certification of the Company's financial
statements. "Audit assurance" includes all work
that results in the expression of an opinion on financial
statements, including audits of statutory accounts.
a.
No member of the audit team can be hired by ASI for a period
of two years following association with that audit
b. No former employee of the independent
auditor may sign an ASI SEC filing for five years following
employment with the independent auditor
c. No former employee of the independent
auditor may be named an ASI officer for three years following
employment by the independent auditor.
- Process
for handling complaints about accounting matters. As part
of the Board's procedure for receiving and handling complaints
or concerns about the Company's conduct, the committee has
established the following procedures for: (i) the receipt,
retention and treatment of complaints received by the Company
regarding accounting, internal accounting controls or auditing
matters; and (ii) the confidential, anonymous submission
by ADO employees of concerns regarding questionable accounting
or auditing matters.
a. ASI will establish and publish on its website a telephone
number for receiving complaints regarding accounting, internal
accounting controls or auditing matters. The phone number
will be a direct line to the chairman of the audit committee.
The chairman will send a record of all such complaints to
members of the audit committee.
b. All complaints will be tracked on a
separate Board of Directors' ombuds docket, but handled
by the Company's ombuds, finance and legal staffs in the
normal manner, except as the audit committee may request.
c. The status of the specially docketed
complaints will be reported on a quarterly basis to the
committee and, if the committee so directs, to the full
Board.
d. The committee may request special treatment,
including the retention of outside counsel or other advisors,
for any complaint addressed to it.
- Integrity
concerns. The Company's Code of Ethics prohibits any officer
or manager from retaliating or taking any adverse action
against anyone for raising or helping to resolve an integrity
concern.
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Audit committee memberships. The committee has determined
that in view of the increasing demands and responsibilities
of the audit committee, members of the committee should
not serve on more than three additional audit committees
of other public companies, and the chair of the committee
should not serve on more than two other audit committees
of a public company. Existing relationships exceeding these
limits may continue in place provided that the full board
of directors determines that such relationships do not impair
the member's ability to serve effectively on the committee.
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Member with financial expertise. The committee will be composed
of members that are able to read and understand financial
statements. One member will be a financial expert, with
past employment in finance or accounting, requisite professional
certification in accounting or any other comparable experience
or background with which resulted in such individual’s
sophistication. Such similar experience shall be deemed
to include a background in investment banking.
- Audit
partner rotation. The committee shall ensure that the lead
audit partners assigned by the Company's independent auditor
to the Company, and to each of its subsidiaries that have
securities registered with the SEC, as well as the audit
partner responsible for reviewing the Company's audit shall
be changed at least every five years.
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Shareholder ratification of independent auditor. Although
the committee has the sole authority to appoint the independent
auditor, the committee will recommend that the board ask
the shareowners, at their annual meeting, to approve the
committee's selection of independent auditor.
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